Duplicate RC: How to Apply and What to Check

Author: Abhinand Venugopal•Published on: 1/6/2026•5 Minutes
Overview:A Registration Certificate is an official document provided by the Regional Transport Office that confirms your vehicle is legally registered. It holds important details about the vehicle and also works as proof of ownership. Carrying the RC while driving is a legal requirement in India. If the original RC is lost, damaged or stolen, you must apply for a duplicate to stay legally compliant and avoid penalties during inspections or traffic checks. Losing your vehicle's Registration Certificate can be worrying, but applying for a duplicate RC is simple when you are aware of the correct procedure.
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Key Highlights:


  • It is a legal requirement in India to replace your original RC as soon as it is lost or badly damaged.
  • The application fee for a duplicate RC varies across Indian states.
  • Typical processing time for a duplicate RC application spans from 15-30 days.



Documents Required for Duplicate RC Application


Before applying for a duplicate RC, make sure you collect all the required documents in advance. Keeping them organised will make the application process faster and reduce the chances of unwanted delays. Here is a quick checklist:


  1. Copy of the First Information Report (FIR) filed with the police
  2. Completed Form 26 (available at your local RTO)
  3. Original vehicle insurance certificate
  4. Valid address proof (Aadhaar card, passport, voter ID)
  5. Valid identity proof (Aadhaar card, PAN card, driving licence)
  6. Affidavit stating the reason for applying for a duplicate RC
  7. Valid Pollution Under Control (PUC) certificate
  8. Engine and chassis number pencil impression
  9. Copy of the original RC (if available)

How to Apply for a Duplicate RC Online


Applying online for a duplicate RC is both simple and time-efficient. The approval and issuance process usually takes around 15 to 30 days. You can complete your application by following the steps provided on the Parivahan website.


Step-by-Step Online Application Process

  1. Visit the official Parivahan website
  2. Navigate to "Online Services" and select "Vehicle Related Services"
  3. Choose your state of residence
  4. Select the duplicate RC application option
  5. Enter your vehicle details (registration number, chassis number, engine number)
  6. Fill in your personal information accurately
  7. Upload scanned copies of all required documents
  8. Pay the prescribed application fee online
  9. Submit your application and note the application reference number

Tracking Your Online Application

  1. Return to the Parivahan website
  2. Navigate to the "Track Your Application" section
  3. Enter your application number and registered mobile number/email
  4. Check the current status and estimated processing time

Offline Process for Duplicate RC Application


If you prefer the traditional route, you can apply for a duplicate RC by visiting your local RTO. The steps are as follows:

  1. File an FIR at your local police station reporting the loss/theft of your RC
  2. Collect all required documents as listed above
  3. Visit the RTO that issued your original RC
  4. Obtain and complete Form 26 for duplicate RC application
  5. Submit the form along with all supporting documents
  6. Pay the applicable fee at the RTO counter
  7. Receive an acknowledgement receipt
  8. Collect your duplicate RC after processing (typically 15-30 days)

Common Issues in Duplicate RC Application


You may face certain challenges while applying for a duplicate RC. To prevent such problems, make sure all the details you provide are correct, clear any pending challans, and register an FIR right after losing your RC. Here are some common issues:

  • Application status showing "Under Scrutiny & Processing at RTO Level" indicates physical verification is required
  • Incorrect vehicle or owner details can lead to application rejection
  • Pending traffic challans may delay your application
  • Delayed FIR filing can significantly slow down the process

Important Considerations


When applying for a duplicate RC, keep these points in mind:

  • The duplicate RC carries the same legal validity as the original
  • Always keep a photocopy of your original RC, as it can facilitate the replacement process
  • The duplicate RC application fee varies by state and vehicle type
  • Processing time typically ranges from 15-30 days, depending on your RTO's efficiency

FAQs


1. When should I apply for a duplicate RC?
You should apply immediately if your RC is lost, stolen, damaged, torn, or becomes unreadable. Delaying may cause legal issues if you are caught driving without it.


2. Is an FIR mandatory for a duplicate RC?
Yes, an FIR or Non-Traceable Report from the police is mandatory if the RC is lost or stolen. If the RC is only damaged or torn, you need to submit the damaged RC instead.


3. What is the fee for getting a duplicate RC?
The fee usually ranges between ₹300 and ₹500 for two-wheelers and ₹600 and ₹1500 for four-wheelers, depending on the state. Additional smart card charges may also apply.


4. How long does it take to get a duplicate RC?
The process usually takes 7 to 30 working days, depending on the RTO. The duplicate RC is issued either in paper form or as a smart card.


5. Can someone else apply on my behalf?
Yes, an authorised representative can apply on your behalf with a signed authorisation letter and their ID proof, but most RTOs prefer the vehicle owner’s presence for biometric verification.